Receptionist

Position Purpose Under the direct supervision of the director of human resources, to serve as receptionist for the administration building by answering phones, assisting the public, handling the mail and providing general oversight to the district office lobby activities. Essential Job Functions Welcome and assist visitors. Maintain lobby, mail room, and District information displayed in the lobby. Distribute registration checklists to parents of perspective students Provide assistance to parents utilizing lobby computers. Use copy machine and other office equipment. Handle District mail including inter-office mail and central postage meter. File purchase orders, etc. Assist with clerical duties that can be performed at the front desk for all departments in the Administration Building including but not limited to record keeping, filing, data entry, etc. Performs all duties with awareness of all PASD requirements and policies. Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for administrative, instructional and clerical staff. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference. Assists with answering telephone calls, and provide information and assistance to callers. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Additional Duties Perform any other related duties as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Use standard office equipment, such as personal computers and copiers. Knowledge, Skills And Abilities Ability to carry out instructions furnished in written or oral form. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel). Ability to maintain confidentiality of information regarding students, employees and others. Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work. Ability to report work orally or in writing to supervisor as required. Effective writing and verbal communication skills. Physical and Mental Demands, Work Hazards Work in standard office environments. Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualifications Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: High School diploma or equivalent. Prior successful clerical experience preferred. FLSA Status Non-exempt