Business Administration Coordinator - Koordynator/Koordynatorka ds. Administracji Biznesowej

Snapshot of Your Day As a Business Administration Coordinator, you will provide essential administrative and operational support to Operations Managers and their teams of offshore wind technicians, ensuring the smooth and efficient execution of construction site activities. You will coordinate day-to-day administration, financial processes, resources, logistics, and office operations, acting as a key point of contact for the field team. The role requires strong organizational skills, a proactive approach to problem-solving, and excellent communication in English to effectively collaborate with multiple stakeholders in a dynamic, international environment. How You’ll Make an Impact Provide administrative support to Operations Managers and offshore wind technicians, including time registration, travel expense claims, scheduling, and coordination of daily activities. Coordinate the procurement, distribution, and inventory of Personal Protective Equipment (PPE), work clothing, office supplies, and other materials required by the team. Support financial administration by assisting with annual budgets, monitoring monthly budget activity, processing invoices, and supporting purchasing activities. Act as the primary point of contact for office-related matters, managing correspondence, phone calls, emails, and general administrative requests. Prepare and maintain presentations, reports, statistical charts, meeting minutes, protocols, and other documentation required by management. Maintain accurate physical and electronic records and support the implementation of new office technologies and systems to improve administrative efficiency. What You’ll Bring University degree, preferably in Administration, Business Management, or a related field. Previous experience in an administrative, office coordination, or similar role, preferably within a large international organization. Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines effectively. Experience with financial administration, including budgeting, invoicing, purchasing, or expense management. Proactive and resourceful approach to problem-solving, with the ability to work independently in a dynamic environment. Fluent English and Polish, both written and spoken, with strong communication and interpersonal skills. About The Team Wind Power division is part of Siemens Energy, a global leader in energy technology with a rich legacy of innovation spanning over 150 years. Together, we are committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. As a leading player in the wind industry and manufacturer of wind turbines, we are passionate about driving the energy transition and providing innovative solutions that meet the growing energy demand of the global community. Who is Siemens Gamesa? Siemens Gamesa is part of Siemens Energy, a global leader in energy technology with a rich legacy of innovation spanning over 150 years. Together, we are committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. As a leading player in the wind industry and manufacturer of wind turbines, we are passionate about driving the energy transition and providing innovative solutions that meet the growing energy demand of the global community. At Siemens Gamesa, we are constantly seeking talented individuals to join our team and support our focus on energy transformation. Find out how you can make a difference at Siemens Gamesa: Working with us. Empowering our people https://www.siemensgamesa.com/sustainability/employees How do you imagine the future? https://youtu.be/12Sm678tjuY Our Commitment to Diversity Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences. Rewards/Benefits Lunch card valid in Poland Company insurance coverage Multisport card and Luxmed medical care Overtime collected into a time‑bank and paid out once per year Annual bonus, paid at the end of the year before Christmas