Specialist - Recruitment Administration (Preboarding) with Italian

About Us: Talent is our World. Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry. Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us. https://www.weareams.com/ The Role: As a Specialist - Recruitment Administration (Preboarding) with English and Italian , you will support offer and onboarding activities, ensuring a smooth and efficient transition from candidate selection to hire. Your responsibilities will include delivering an excellent candidate experience, coordinating preboarding activities, managing candidate documentation, preparing offers, and building strong relationships with candidates, recruiters, hiring managers, and key stakeholders. In addition, you will play an active role in process governance, quality control, workload management, and continuous improvement initiatives. Acting as a subject matter expert, you will support complex queries and escalations while ensuring the timely completion of daily, weekly, monthly, and quarterly reporting requirements. Key Accountabilities: Administering day-to-day tasks including offer preparation, document verification, initiation of background screening, pre-hire Medical Check-up, Immigration and relocation support Ensuring a great onboarding experience for new hires and Hiring Managers with effective communication, engagement leading to a seamless day 1 Coordinating, communicating and following up with internal stakeholders and vendors to ensure smooth processes throughout onboarding of the employee Working with client’s systems and technologies, and ensuring they are being used effectively, in line with expectations Supporting Data Integrity initiatives in all dedicated Systems Updating, maintaining appropriate documentation, standard operating procedures and work instructions Ensuring all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements is met for future audits. Skills & Requirements: Fluency in English and Italian, both written and spoken Background in recruitment administration or HR, ideally with experience in supporting onboarding or candidate care activities Ability to access SPID or CIE for daily operational workflows involving official local or national data platforms. Excellent communication skills, including telephone and e-mail communication Strong stakeholders’ management skills, ideally in working in a client-facing position Strong computer literacy, ability to work with various technologies and systems Passion about the candidate experience along with building strong, positive relationships with the client Excellent organizational skills, attention to detail and proactive approach is a must Why AMS? At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way. We offer: Full training and support High value and challenging work A vibrant, diverse, and collaborative culture Flexible working A competitive reward and benefits package* The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies *Details may vary slightly depending on your location, local labor law, etc. Our culture of inclusion and belonging. We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic. If you require any accommodations or have any accessibility needs, please reach out via email talentacquisition.generalenquiries@weareams.com or make a member of our Talent Acquisition team aware at any time. Hit the Apply now button to get your journey started!