Payroll and Research Administration Analyst

Job Posting Details Position Number: 40071215 Payroll Title: FINANCIAL SVC ANL 2 CX (004754) Job Code: 004754 Job Open Date: 8/6/26 Application Review Begins: 8/21/26 Department Code (Name): ICBT (INST COLLAB BIOTECHNOLOGIES) Percentage of Time: 100 Union Code (Name): CX-Clerical/Admin Employee Class (Appointment Type): Staff: Career FLSA Status: Non-Exempt Classified Indicator Description (Personnel Program): PSS Salary Grade: STEPS Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $31.37/hour to $39.00/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.75/hour to $50.45/year. Work Location: BioEngineering Building 512, 2110, Desk 2 Working Days and Hours : M-F 8:00 am - 5:00 pm Benefits Eligibility: Full Benefits Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) - 1 remote day per week possible after 6 months Special Instructions For full consideration, please include a resume and a cover letter as part of your application. Department Marketing Statement Located on the beautiful campus of UC Santa Barbara, the Institute for Collaborative Biotechnologies is a uniquely interdisciplinary, powerful alliance of Academia, Industry and the Federal Government. Led by the University of California Santa Barbara, in collaboration with MIT, Caltech, the Federal Government, and Industry partners, the ICB transforms biological inspiration into technological innovation. Within this context, the administrative unit is a fast-paced, dynamic environment that provides a broad set of services. Staff members take pride in providing high-quality service and creating a strong working relationship with our diverse clientele. Benefits Of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary Of Job Duties Serves as the Payroll and Research Administration Analyst for the Institute for Collaborative Biotechnologies (ICB) under general supervision of the Personnel Manager. The Payroll and Research Administration Analyst is responsible for the complex suite of sensitive payroll, employment, and other relevant actions in ICB, which supports 200-300 unique personnel annually. Functions as the department's expert for all hiring needs, funding changes, and off-boarding. Completes UCPath and EPM Project Forecasting entries to ensure accurate budget balances and timely payroll. Oversees all payroll actions related to graduate students researchers, undergraduate student assistants, research staff, administrative staff, non-student academic personnel, visiting scholars, and additional compensation. Serves as department Timekeeper for all employees, providing training and ensuring accurate payroll and leave reporting. Implements new policy and CBA requirements as needed. In partnership with Financial Manager and Personnel Manager, identifies problems on payroll ledger, researches issues, and implements solutions. Resolves payroll-related issues utilizing sound judgment and thorough knowledge of relevant campus procedures, research administration, and grant financial management. Required Qualifications Demonstrated communication and interpersonal skills, verbally and in writing. Organizational/time management skills and ability to multi-task, while balancing a high volume workload. Ability to use sound judgment in responding to issues and concerns. Ability to maintain confidentiality. Attention to detail and proficient with math. Strong analytical and critical thinking skills. Ability to function effectively as a member of a team. Preferred Qualifications Bachelor's degree and/or equivalent combination of experience/training. 1-3 years work experience in related field Special Conditions Of Employment Satisfactory criminal history background check Position is funded by federal contract/sub-contract and requires E-Verify check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Job Functions And Percentages Of Time 65% Payroll & Personnel Administration - Inputs transactions into campus payroll and personnel systems for all academic and staff personnel in the ICB. Processes new and continuing appointments for staff, academic, and student employment. Verifies the integrity of payroll and benefit information posted to payroll and financial management systems. Maintains personnel information with strict adherence to confidentiality and financial management obligations. Responsible for hiring and onboarding new or returning personnel: including but not limited to: payroll processing, new hire paperwork, training in timekeeping and payroll systems, ensuring compliance with campus- and union- required onboarding documentation, timekeeping, I-9 verifications, and funding changes. Resolves payroll discrepancies in coordination with the Personnel Manager and Financial Unit. Extends, adjusts, or terminates positions as appropriate. Processes off-cycle checks, missed pays, overpayments, final payouts, and other offboarding-related tasks. Department expert on student personnel, employment, policies, and collective bargaining agreements Coordinates with PIs and home academic departments. Ensures appropriate compensation and accurate financial projections on funding sources. Issues Written Notices of Appointment (WNAs) and relevant appendices to graduate student researchers; within this context, analyzes PI-provided descriptions of work against stated funding for effort purposes and funding allocability, resolving discrepancies with PIs before making payroll commitments. Independently resolves registration, fee, stipend, and remission issues. Communicates directly with Graduate Division, the Registrar, Work Study, and the student as appropriate. Manages undergraduate job recruitments. Supports summer internship programs. Coordinates student assistant job descriptions and work study requests. Analyzes undergraduate student employment eligibility. Works closely with faculty Principal Investigators (PIs) and Personnel Manager to ensure compliance with union contracts. Works with PIs and ICB unit managers to assess funding availability for employees. Checks budget balances and other personnel on awards before initiating funding requests. Ensures accuracy of financial projections on all personnel types in the ICB. Responsible for timely maintenance of positions and funding, updating UCPath and adjusting financial projections in EPM Project Forecasting. Analyzes reports from relevant campus systems (e.g., Cognos, GradPoint, EPM, FinHub). Alerts supervisors to issues impacting budgets and addresses problems. A