Specialist, People Operations and Systems - Madison, NJ

Position Overview The People Operations Specialist supports the People Operations function through HR systems administration, reporting, workforce data management, audit controls, transaction processing, and process automation. This role serves as a key operational resource focused on maintaining data integrity, supporting Oracle HCM administration, improving efficiencies, and delivering high-quality service to internal stakeholders. This position is 100% in-office in Madison, NJ. Key Duties and Responsibilities Process Improvement and Automation - Identify and implement automation opportunities across People Services and HRIS. - Support initiatives that simplify, standardize, and digitize HR processes. - Research, test, and implement AI Agent opportunities within Oracle HCM. - Identify opportunities to improve operational efficiency, data quality, and the employee experience. - Recommend and implement sustainable process improvements. Oracle Release Management and Testing - Monitor Oracle quarterly releases, enhancements, and known issues. - Assess business impacts and recommend workarounds where needed. - Serve as the lead tester representing People Services during quarterly release cycles. HRIS System Administration - Maintain foundational Oracle HCM configuration including Locations, Departments, Job Codes, and HSDL processing. - Support ongoing basic system administration and maintenance. Workforce and Data Management - Manage contingent worker and contractor records within Oracle HCM. Ensure accurate workforce data and compliance with established processes. - Conduct regular position audits to ensure data accuracy and alignment. - Support evolving position management processes and governance requirements. - Perform recurring audits to ensure workforce data integrity. Research and resolve identified discrepancies. - Manage labor law poster vendor activities and expired location requirements. - Support compliance-related workforce administration activities. Transaction Processing - Participate in regular transaction processing queue coverage. - Process manual checks, state-required documentation, payroll execution, and related transactions. - Create and maintain ad-hoc report requests in partnership with People Analytics. Collaboration - Partner with People Operations, HRIS, Payroll, Finance, and business stakeholders to support efficient and accurate workforce operations. Required Qualifications - 5+ years of experience in HR Operations, HRIS, Payroll, or a related field. - Experience working with HRIS platforms; Oracle HCM preferred. - Familiarity with AI and automation tools used within HR operations. - Strong reporting, analytical, and problem-solving skills. - Excellent attention to detail and organizational abilities. - Ability to manage multiple priorities in a fast-paced environment. - Strong written and verbal communication skills. - Ability to handle confidential information with discretion. Preferred Skills - Experience with Oracle HCM configuration, administration, and basic knowledge of HSDLs. - Advanced Excel/Google Sheets and reporting capabilities. - Experience with audit controls and data governance. - Experience with process automation and continuous improvement initiatives.