executive assistant

Growing Hospitality Business | Entrepreneurial Family We are a hardworking, down-to-earth entrepreneurial family running a growing catering and hospitality business, and we are looking for a dependable, highly organized Executive & Personal Assistant to help us manage the increasing demands of both the business and our day-to-day schedules. This is not a luxury household assistant position. We are a busy family building and expanding a business, raising children, managing events, staff, clients and multiple moving parts. We are looking for someone who can step in, bring organization to the chaos and become a trusted right hand to our family and business. The Role This position will work closely with both owners and will involve a combination of business administration, executive assistance and personal scheduling/support. * Managing calendars, appointments and schedules *Answering and returning phone calls* Monitoring and organizing emails *Assisting with client inquiries and follow-ups* Preparing and sending catering quotes and proposals *Following up on contracts, deposits and outstanding information* Maintaining event schedules and client files *Coordinating appointments, meetings and reminders* Communicating with suppliers, staff and vendors *Assisting with purchasing and ordering* Preparing documents, spreadsheets and correspondence *Helping organize travel, reservations and business-related appointments* Running occasional personal or business errands *Assisting with family scheduling and logistics when required* Helping keep both owners organized and ahead of deadlines *Identifying things that need attention without always needing to be asked* Because we operate in the catering and hospitality industry, someone with previous experience in restaurants, catering, events, hospitality or front-of-house operations would be a major asset. You do not need to be a chef or work in the kitchen, but understanding the pace, terminology and unpredictable nature of hospitality would make this role much easier. Work Environment This is a flexible position. Depending on the day and what is happening within the business, work may be completed: * At our shop *From our home* Remotely from your own home *Occasionally at an event, meeting or other business location* Some days may be heavily administrative and remote. Other days may require being physically present to help coordinate what is happening. We care much more about finding the right person than creating a rigid corporate environment. Schedule Tuesday-Saturday Approximately 30-40 hours per week, depending on business needs. Our weekends are often some of our busiest operating periods, so Saturday availability is important. Some flexibility may occasionally be required during major events or particularly busy periods. Compensation $25-30/hour, depending on experience and capabilities. There is potential for this position to grow significantly as our company continues to expand, potentially developing into a more senior Executive Assistant / Operations Coordinator position. The Right Candidate We are looking for someone who is: * Extremely organized *Reliable and punctual* Professional but personable *Comfortable communicating with clients* Confident on the phone *Strong with email and written communication* Able to work independently *Comfortable handling confidential business and personal information* Able to prioritize when several things are happening at once *Proactive rather than constantly waiting for instructions* Comfortable working closely with an entrepreneurial family *Calm in a fast-moving environment* Hospitality, catering, restaurant, event or front-of-house experience is strongly preferred. Strong computer skills and familiarity with email, calendars, Microsoft Office/Google Workspace and basic spreadsheets are also important. Trust & Confidentiality Because this individual will have access to confidential business information, schedules and a Location Greater Sudbury , ON Work location Hybrid Salary $ 25.00 to $ 30.00 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10236027376 Various locations Greater Sudbury, ON