administrative assistant

*Overview* Reporting to the Office Manager, as an administrative assistant, you will be responsible for answering telephones, assisting clients, light bookkeeping, data entry, providing support to our office staff and other staff members as required. *Responsibilities* * Communicating with clients by phone/in person in a friendly and enthusiastic manner * Answering main phone line and directing calls as required * Responding to voicemails and emails * Light bookkeeping duties * Receiving deliveries and notifying project managers as required * Data entry and updating company spreadsheets * Invoicing * Tracking purchase orders * Job Costing * Payroll & Union remittances * Filing & Office organization, Keeping office tidy * Assisting with Health & Safety Procedures * Assist with administrative duties as required *Experience* * Proven clerical experience in an office setting with strong organizational skills and attention to detail * Familiarity with Microsoft Office Suite (Word, Excel, Outlook) for document creation and communication * Prior experience with QuickBooks software is highly desirable * Excellent typing speed combined with proofreading skills to ensure error-free documents * Experience handling multi-line phone systems and demonstrating proper phone etiquette in a professional environment * Knowledge of data entry procedures along with strong computer skills for managing digital files and records * Strong computer skills * Flexible, adaptable and able to work well with tight timelines * Experience in Plumbing field an asset * Self starter * Must be very friendly and approachable * Must be able to multitask and have excellent organizational skills * Excellent communication skills, both written and verbal * Must be a team player and work well with a variety of personalities Pay: $23.00-$25.00 per hour Benefits: * Company events * Dental care * Extended health care * On-site parking * Paid time off * Vision care Application question(s): * Do you have access to a vehicle with a valid drivers license? Language: * English (required) Work Location: In person Location Whitby , ON Work location On site Salary $ 23.00 to $ 25.00 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10230351429 Various locations Whitby, ON