administrative assistant

*Job Summary* The leader in Lifting Equipment Inspections & Repairs in the Barrie area requires an experienced professional to assist and maintain administrative support to a growing company and busy office. This means you will be an integrated role with supplier management, office organization and direct customer contact. *Job Brief* We are looking for a driven, detail oriented, organized and competent Administrative Assistant to provide support in a timely and effective manner. You will work directly with the Office Manager & General Manager of the company and manage tasks based on their direction. *Responsibilities & Duties (Include But Not Limited To)* * Acting as one of the points of contact between the office and internal/external clients * Undertaking the tasks of receiving calls, following up on projects, email correspondence, paperwork/filing * Maintain existing filing systems?both digital and paper?to ensure easy retrieval of documents * Handling requests and queries appropriately * Maintain schedule, arrange meetings and appointments and provide reminders * Making job arrangements if necessary * Provide exceptional customer service by addressing inquiries promptly and effectively via phone or email * Support office operations by handling appointment scheduling, customer records, and follow needs such as repairs and quotes * Producing invoices, quotes, purchase orders * Invoicing customers, following up on accounts receivables and potentially assisting Manager & Bookkeeper on accounts payable. * Assist with clerical tasks such as correspondence, preparing reports, and managing office supplies inventory * Handling owner & managers' requests and queries appropriately * Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment * Attention to detail for proofreading documents and maintaining accurate records *Requirements* * Minimum 3 years of experience as an Executive Assistant, Administrative Assistant, or similar role * High school diploma required; additional administrative or related qualifications are an asset * Background in customer service with a professional, courteous, and customer-focused approach * Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Docs, Sheets), and QuickBooks for bookkeeping * Excellent written and verbal English communication skills * Exceptional organizational, planning, time-management, and multitasking abilities * Highly detail-oriented, punctual, and dependable * Ability to remain calm, organized, and effective in high-stress situations * Self-motivated and able to work independently as well as part of a team * Discreet and trustworthy when handling confidential information * Eager to learn and develop knowledge within a new industry * Professional, courteous, and customer-focused with a positive attitude * Flexible and able to adapt to changing priorities and schedules * Experience in purchasing, part sourcing or inventory management is considered an asset * Experience with safety inspection documentation, cranes, or crane safety is considered an asset *Please no phone calls or in person resume drop offs.* Pay: From $22.50 per hour Expected hours: 35.0 ? 42.0 per week Benefits: * Casual dress * Dental care * Extended health care * On-site parking Work Location: In person Location Barrie , ON Work location On site Salary $ 22.50 HOUR hourly Terms of employment Permanent employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10243438965 Various locations Barrie, ON