administrative assistant

We are seeking a Temporary Administrative Assistant to support our daily administrative operations. This position provides coverage for a current employee leave. The duration of the assignment will be reviewed and renewed on a month-to-month basis based on operational requirements. *Our Team* We are a small, locally owned business with a collaborative team environment. The successful candidate will work directly with the Owner and a small group of experienced colleagues. This role is best suited for someone who enjoys a hands-on administrative position, can work independently once trained, and is comfortable supporting a variety of administrative activities in a small office setting. *Position Details* · Position Type: Temporary · Schedule: Monday to Friday · Hours: 20 hours per week · Required Working Hours: 12:30 p.m. to 4:30 p.m. · Location: Lower Sackville, NS · Duration: Coverage for employee leave; reviewed and renewed monthly as required *Administrative Support* · Provide administrative support to the Owner and team members. · Organize, maintain, and update electronic and paper files. · Review records and documentation for completeness and identify missing information. · Maintain accurate administrative records, correspondence, and filing systems. · Manage office supplies and support general office administration activities. · Follow established administrative procedures and company workflows while helping maintain accurate records, documentation, and filing systems. · Perform other related duties as assigned. *CRM & Records Management* · Enter, update, and maintain contact information and key customer, supplier, and project details within the company CRM system. · Maintain digital records of contracts, customer information, and supporting documentation. · Conduct periodic reviews of files to support documentation accuracy and completeness. *Communication & Follow-Up* · Support the sales process by contacting contractors to determine bidding interest and distributing project information and bid documentation as directed. · Review outstanding account information and conduct courteous follow-up regarding overdue balances. · Follow up with manufacturers regarding product lead-time discrepancies and communicate updates as directed. · Respond to routine inquiries and direct specialized inquiries to the appropriate team member. · Facilitate the flow of information between customers, suppliers, manufacturers, contractors, and internal team members. *Qualifications* · Post-secondary education in administration, business, or a related field, or an equivalent combination of education and experience. · Minimum two (2) years of experience in an administrative or office support role. · Proficient in day-to-day use with Microsoft 365 applications, including Outlook, Word, Excel, SharePoint, 365 Copilot and Teams. · Experience using CRM systems is required. Experience with PipeDrive or similar CRM software is considered an asset. · Strong attention to detail with experience maintaining accurate records and document management systems. · Experience using QuickBooks Desktop is considered an asset. Responsibilities are limited to reviewing account status information and supporting follow-up activities related to outstanding customer payments. · Reliable transportation to the Lower Sackville office. Office is located 1 km from Cobequid Transit Terminal *The Ideal Candidate* · Organized and dependable. · Comfortable making outbound phone calls and conducting follow-up activities. · At ease working independently once trained. · Professional, courteous, and confident when communicating with others. · Able to manage multiple administrative tasks while maintaining accuracy and attention to detail. Pay: $18.00-$22.00 per hour Expected hours: 20.0 per week Benefits: * On-site parking Language: * English (required) Work Location: In person Location Lower Sackville , NS Work location On site Salary $ 18.00 to $ 22.00 HOUR hourly Terms of employment Term or contract Part time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10241883008 Various locations Lower Sackville, NS