office administrator

*About Us* The Eastern Alberta Regional Victim Serving Societies (RVSS) provide a broad range of services under the _Victims of Crime and Public Safety Act _and _Regulation, _and in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other local agencies. The RVSS assist victims of crime throughout the criminal justice process by providing the core services of information, support, and referrals. The RVSS also support communities by providing resources and support to people undergoing loss and tragic circumstances. Service delivery is responsive to the needs, concerns, and priorities of clients of the program. *Roles and Responsibilities* Reporting to the Chief Executive Officer (CEO), the Office Administrator is responsible for the office management and administrative functions of the organization. The Office Administrator provides executive support to the CEO and generalized administrative support for the RVSS. This position is part of a team of Centralized Professional Support Staff (CPSS) that perform the core administrative functions of the organization. _Integral part of CPSS:_ · Administrative duties as a core member of the leadership team, including attending meetings, forums, and presentations, as required. · Provide information and support to the leadership team. · Support the CEO by coordinating the submission of quarterly and annual statistical reporting to the Board and the funding agency. · Support the establishment of controls for filing and information management systems and development of policies and procedures to continuously improve existing systems. · Organize and coordinate various staff, client, and committee meetings for the RVSS, as required. o Secure meeting space and/or set up remote meeting technology. o Coordinate all travel/meeting arrangements and booking for the leadership team. o Compile and distribute meeting documentation including the agenda, reports, and presentation materials. o Attend meetings as required. · Take minutes and follow-up on action items. Maintain an operational calendar. Executive Support: · Coordinate all governance related activities including monitoring work plans, setting up meetings with different stakeholders, notetaking, drafting partnership and service agreements, mail correspondence, document processing, proofreading, and research of relevant documents. · Support the CEO with research and preparation of materials and reports. · Manage calendar appointments; complete expense reports; compose and prepare confidential correspondence; arrange detailed travel plans, itineraries, and agendas; and compile documents for meetings. · Provide confidential communications, projects, tasks, administration, and support to the CEO. Program Support: · Assist with reviewing and entering victim referral information into the authorized case management system/an electronic format, as delegated by the Director of Regional Operations and Justice Navigation Program Coordinator. · Respond to general inquiries from victims of crime and other members of the public about the victim services program; provide general information and guidance about the program and available services. · Coordinate the set-up of user IDs for system and database access, track user IDs and access permissions for various systems and databases. Communications: · Assist in the preparation, design and distribution of emails, letters, organizational forms, reporting templates, program materials, organizational updates, newsletter etc. · Prepare and distribute internal and external communications, as required. * Review and audit reports, documents, and information systems to ensure consistency and accuracy. * Support the operations by editing and formatting proposals, contracts, reports, minutes, and other documents, as required. · Support the development and management of content on the website o Location St. Paul , AB Work location On site Salary $ 40,400 to $ 48,600 YEAR annually Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10239388636 Various locations St. Paul, AB