Fleet coordinator

Fleet Coordinator Location: Kamloops, BC Status: Permanent, Full-time Wage Range: $29.00 ? $34.00 per hour, depending on experience and qualifications Schedule: Monday to Friday, with flexibility required based on operational needs Reports To: Fleet Manager About the Role We are looking for a highly organized, detail-oriented, and proactive Fleet Coordinator to support the day-to-day operations of our equipment, fleet, and maintenance program. This role is critical in helping keep our fleet running efficiently, minimizing downtime, and ensuring clear communication between the shop, field teams, project teams, and vendors. The Fleet Coordinator will support maintenance tracking, repairs, inspections, purchase orders, parts coordination, fuel card management, fleet system administration, and fleet documentation. This position requires someone who is comfortable working in a fast-paced, high-accountability environment where priorities can shift quickly and follow-through is essential. The successful candidate will take ownership of tasks, stay organized, communicate proactively, and help ensure our fleet remains work-ready to support ongoing operations. If you enjoy problem-solving, coordinating moving parts, and keeping things running smoothly behind the scenes, this role may be a strong fit for you. Key Responsibilities Fleet & Maintenance Coordination Coordinate and track maintenance, repairs, inspections, and service requirements for fleet vehicles and equipment Review pre-use inspections and identify maintenance or repair items requiring follow-up Ensure reported deficiencies are documented, tracked, and addressed in a timely manner Support scheduling of repairs, inspections, servicing, and preventative maintenance Monitor equipment availability and help reduce downtime across the fleet Assist with tracking equipment hours, usage, service intervals, and repair status Coordinate with supervisors, operators, mechanics, and vendors to ensure equipment needs are addressed Fuel Card Management Manage fleet fuel cards, including issuing, tracking, cancelling, and reconciling usage Monitor fuel card transactions for accuracy and appropriate use Maintain organized records related to fuel cards and fuel usage Follow up on discrepancies, missing receipts, or unusual transactions as required Procurement & Parts Management Create and manage purchase orders for parts, services, repairs, and maintenance-related expenses Source and order parts from vendors in a timely and cost-effective manner Track parts orders, backorders, delivery timelines, and vendor follow-up Coordinate with the shop and field teams to ensure required parts and materials are available when needed Ensure accurate documentation and cost tracking for all purchases Support invoice review, coding, and reconciliation as required Systems & Tracking Monitor and manage fleet data through Samsara, including GPS tracking, diagnostics, alerts, and equipment information Maintain accurate digital records of service history, inspections, certifications, repairs, and compliance documentation Track equipment utilization, maintenance status, and outstanding repair items Keep fleet records organized, current, and audit-ready Identify gaps in tracking, documentation, or processes and support continuous improvement Communication & Coordination Act as a key point of coordination betwe Location Kamloops , BC Work location On site Salary $ 29.00 to $ 34.00 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source Talent.com #630576405947091282 Various locations Kamloops, BC