office administrator

*Overview* We are seeking a proactive and detail-oriented Office Administrator to join our dynamic team. This vital role ensures the smooth operation of daily office functions, providing essential support to staff and visitors alike. As an Office Administrator, you will manage administrative tasks, coordinate communication, and maintain organized records, all while fostering a welcoming environment. Your organizational skills and positive attitude will contribute significantly to our efficient workplace. This paid position offers an excellent opportunity to develop your administrative expertise in a fast-paced setting. *Duties* * Trucking Office Administrator Duties * Manage daily administrative tasks for the trucking company. * Answer phone calls and respond to emails from drivers, customers, and carriers. * Coordinate with truck drivers regarding schedules, deliveries, and pickups. * Enter and update shipment, load, and delivery information in the company?s system. * Prepare and maintain *Bills of Lading (BOLs)*, delivery receipts, invoices, and other transportation documents. * Track shipments and communicate delivery updates to customers. * Schedule pickups and deliveries. * Communicate with customers, brokers, warehouses, and dispatchers. * Maintain driver files, vehicle records, and insurance documents. * Collect and verify drivers? paperwork, including trip sheets, fuel receipts, and delivery documents. * Assist with *dispatching trucks and assigning loads*. * Monitor driver hours, trip information, and compliance paperwork as required. * Process invoices and assist with accounts payable/receivable. * Maintain records of fuel expenses, tolls, repairs, and other transportation costs. * Coordinate truck maintenance and repair appointments. * Enter data into transportation or accounting software. * File documents and maintain accurate electronic and paper records. * Prepare daily, weekly, or monthly reports. * Follow up on missing documents or delayed deliveries. * Provide general administrative support to the owner, manager, dispatcher, and accounting team. Important skills for a trucking office admin *Communication, organization, data entry, Microsoft Office/Excel, attention to detail, customer service.* Join us as an Office Administrator and become an integral part of a vibrant team dedicated to operational excellence! We value energetic individuals who thrive in organized environments and are eager to support our mission through exceptional administrative service. Pay: $19.55-$32.36 per hour Work Location: In person Location Edmonton , AB Work location On site Salary $ 19.55 to $ 32.36 HOUR hourly Terms of employment Full time Starts as soon as possible vacancies 1 vacancy Source indeed.com #10231590814 Various locations Edmonton, AB