executive assistant

Kwikwetlem First NationExecutive Assistant, Lands and ResourcesDate July 2026Reports to Title Lands and Resources, DirectorLevel ProfessionalDept Lands and ResourcesLocation Colony Farm office ORGANIZATION SUMMARYk?ik???? ?m First Nation are a distinct BC First Nation whose traditional territory centers on the Coquitlam Lake Watershed and the surrounding areas. k?ik???? ?m draw our name ?Red Fish Up the River? from a run of sockeye salmon that once flourished in the Coquitlam River and Coquitlam Lake prior to the construction of the Coquitlam Dam. Our name reflects the strong connection our people have always had to our lands, and the river and lake at the heart of our traditional territory. The traditional language of the k?ik???? ?m people is h?n? q? ?min? ?m? , previously Downriver Halkomelem. Our people descended from Elders who were renowned as spirit and winter dancers, skilled canoe builders, and master sturgeon and salmon fishers. The Nation is committed to building a strong, self-governing Nation that honors our rich culture, language, and history and is based on ancient Coast Salish laws and protocols. Today, as in the past, we are guided by the teachings of our ancestors to be stewards and guardians of our lands and water for past, present, and future generations.Job PurposeUnder the direction of the Lands and Resources Director, the Executive Assistant provides high-level executive, administrative, and coordination support to the Director of Lands and Resources. The Executive Assistant supports Lands and Resources operations, including land management processes, governance documentation, community engagement, regulatory compliance, calendar/email organization, meeting minutes, and intergovernmental coordination related to lands.The role serves as a key administrative point of contact for internal and external stakeholders and plays an important role in supporting Lands and Resources priorities, strategic initiatives, project coordination, records management, and departmental operations. Position OverviewThis position provides senior-level administrative and coordination support to the Lands and Resources Director in the Lands and Resources Department. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic environment involving Lands and Resources, policy, and community engagement. The Executive Assistant supports Lands and Resources planning, documentation, committee coordination, reporting, engagement activities, and operational workflows while ensuring confidentiality, accuracy, and professionalism at all times. Confidentiality RequirementThe Executive Assistant is entrusted with confidential, sensitive, land-related, legal, and community information and must maintain the highest standards of discretion, professionalism, integrity, and ethical conduct at all times. Job Responsibilities Coordinate and manage the calendar, meetings, and scheduling requirements of the Lands and Resources Director. Screen and prioritize incoming correspondence, emails, and requests. Coordinate meetings related to Lands and Resources, including internal teams, Chief and Council presentations, committees, and external partners. Prepare agendas, meeting packages, briefing notes, presentations, and supporting documentation. Attend meetings as required and prepare accurate minutes, records of decisions, and action items. Track and follow up on action items and deliverables arising from Lands and Resources meetings and directives. Support preparation of Lands and Resources reports, briefing materials, policies, procedures, and regulatory documents. Maintain confidential Lands and Resources records, files, agreements, maps, and documentation systems. Assist with land-related agreements, permits, referrals, and consultation tracking processes. Support community engagement activities related to land use planning, land stewardship, and consultation processes. Location Coquitlam , BC Work location On site Salary $ 65,000 YEAR annually Terms of employment Permanent employment Full time Starts as soon as possible vacancies 1 vacancy Source CivicJobs.ca #115380 Various locations Coquitlam, BC