National Budget Officer

The conflict in Syria and many other countries without a resolution in sight as well as they Earthquake that hit Turkiye in the ESEM Region and NW Syria, have created unfortunate circumstances that continued to create surges of people in need. Host governments and humanitarian actors, including IOM, are providing relief assistance and protection to this extremely vulnerable population living with host families and in increasingly crowded camps and settlements. The combination of an extremely large displaced population and the accelerating rate of new arrivals is posing a growing challenge to reception communities’ capacity and host government’s response mechanisms. The staff will be under the overall supervision of RMO-Budget, the SRMO and the CoM, and will be accountable and responsible for the resource management needs, budget monitoring and reporting of all ESEM region programmed project in line with IOM policies, standards, and commitments Major Duties and Responsibilities: 1. Support Program Coordinator and the Resources Management Team in monitoring and management of all administrative and financial components of ESEM region based projects; 2. Support Senior Management in ESEM region sub-office in monitoring and overseeing the financial management for all project activities, and regularly report the financial status of projects to the Program Coordinator, SRMO, the RMO-Budget, the donor, and other stakeholders. 3. Evaluate regular financial reports and take action to resolve anomalies. in coordination with the SRMO, advise Project Managers and the RMO-Budget /SRMO on unusual budget and financial trends. 4. Assist the Program Coordinator providing oversight of financial expenditure and accountability. Provide forecasts of cash flows according to activities of all projects. Ensure all commitments are registered and reflected in financial reports. Ensure that salaries and all other expenses are correctly charged. 5. Provide feedback to the projects’ financial analysis and donor financial reports in accordance with the donor/grant agreement and IOM’s procedures and regulations; 6. Prepare donor financial reports in accordance with IOM regulations and established procedures. Assist Program Coordinator and RMO-Budget / SRMO in preparing annual budget for all ESEM region based project activities; monitor budget control process and analyse variances between budget and actual expenditures. 7. Monitor schedules of payments. Work with the Program Coordinator in the preparation of budgets for new programmes/ projects, ensuring proper coordination within the Mission. Secure all project financial and administration-related files; 8. Take lead in internal coordination for the preparation of the annual mission budget on BEACON. 9. Develop Budget tools/ applications for faster and more accurate execution of the processes within the budget unit and provide support to the team regarding these applications. 10. Suggest procedural improvements and train the project team in the relevant areas of administration and finance in accordance with the donor/grant agreement requirements; 11. In coordination with RMO-Budget, supervise and distribute workload and train the team in relevant areas of budget, reporting administration, and compliance to IOM policies and procedures. 12. Perform any other duties as may be assigned. Education • Master’s degree in Accountancy, Business Administration, Commerce/Finance from an accredited institution; or • University degree in the above fields from accredited academic institution with two years of relevant professional experience accounting or finance; Accredited Universities are those listed in the UNESCO World Higher Education Database . Experience • Proven experience in Finance and Budgeting with international public sector and Mindanao projects will be an advantage; • Experience in IOM field operations in post-conflict or peacebuilding settings will be an advantage; • Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities; • High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically EXCEL. Knowledge of IOM PRISM/accounting systems, software and procedures a distinct advantage; • SAP or PRISM training, an advantage; • Knowledge of human resource management in international contexts, an advantage Languages Fluency in English is required (oral and written). Fluency in Turkish or Arabic is advantageous. Working knowledge of other IOM official languages is an advantage. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including