Supply Chain Officer (P)

Introduction Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: Internal candidates Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Cabo Verde, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu Second tier candidates include: All external candidates, except candidates from non-represented member states of IOM. Organizational Context and Scope Under the overall supervision of the Chief of Mission (CoM) with coordination functions, and the direct supervision of the Resources Management Officer (RMO), and in close coordination with the Regional Office (RO) for West and Central Africa (WCA) in Dakar, the Central Coordination Unit (CCU) of the Migrant Protection, Return and Reintegration for Sub-Saharan Africa (MPRR-SSA) programme, relevant programme units, implementing Country Offices (COs), and the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for leading, coordinating, and monitoring supply chain activities in support of programme and operational objectives, ensuring the timely, efficient, compliant, and cost-effective delivery of quality goods and services to beneficiaries in accordance with the International Organization for Migration (IOM) policies, donor requirements, and Supply Chain Management (SCM) standards. As Senegal serves as a Country Office with Coordinating Functions (COCF), the role will also provide technical supply chain guidance, coordination, and support, as required, to COs within the assigned Area of Responsibility (AoR), currently comprising The Gambia, Sierra Leone, Cabo Verde, and Guinea-Bissau, in line with delegated institutional responsibilities. Coordinate the strategic planning, implementation, and monitoring of supply chain-related activities under the MPRR-SSA programme and Senegal COCF operations, in close collaboration with internal and external stakeholders, implementing COs, RO units, programme teams, Resource Management, and relevant HQ departments to support timely, compliant, and effective programme delivery. Conduct logistics capacity assessments, procurement risk assessments, operational reviews, and market analysis to support informed decision-making, strengthen operational planning, and monitor local market trends, supplier availability, pricing structures, and service delivery capacities across programme locations. Manage, supervise, and provide technical advice for all SCM activities, including procurement planning, sourcing, contracting, warehouse management, transportation, fleet management, asset management, facilities management, distribution, logistics information management, and operational reporting for compliant and efficient operations. Support and oversee end-to-end procurement and logistics processes related to programme implementation, including goods and services for: o AVRR operations; o Reintegration assistance; o Cash-Based Interventions (CBI); o Direct assistance activities; o Post-arrival assistance; o Accommodation and medical services; o Transportation and logistics support; and o Other operational programme components. Develop, implement, harmonise, and regularly update standardised supply chain procedures. Standard Operating Procedures (SOPs), templates, tools, and workflows to ensure efficiency, compliance, accountability, operational consistency, and value-for-money across implementing COs. Identify operational bottlenecks, procurement gaps, compliance risks, and inefficiencies through process reviews and value stream mapping exercises and recommend mitigation measures and process improvements to strengthen controls and improve service delivery. Review procurement requests and specifications, support sourcing strategies, identify qualified service providers and suppliers, evaluate vendor performance, and maintain updated regional and national vendor rosters and Long-Term Agreements (LTAs) in accordance with IOM procurement principles and donor requirements. Provide technical advice and guidance to COs in the Region with management of implementing Partners (IPs) under MPRR-SSA programme to promote consistent application of supply chain requirements and programme compliance. Coordinate and oversee solicitation, bidding, tendering, evaluation, and contracting processes, ensuring fairness, transparency, competitiveness, compliance with IOM procurement rules and regulations, and adherence to the applicable Delegation of Authority (DOA) framework to achieve fair, transparent, and compliant procurement outcomes. Provide technical support to programme managers and operational units in the preparation of procurement plans, Calls for Proposals (CFPs), bidding documents, evaluation processes, and contract management activities for effective programme and project implementation. Collaborate closely with Programme, Finance, Resource Management, and operational units on budgeting, coding, documentation, commitment tracking, expenditure monitoring, and timely reporting of procurement and logistics-related activities to support accurate financial and operational management. Develop, strengthen, and monitor internal control mechanisms for SCM processes to safeguard organisational assets, prevent fraud, reduce operational risks, and ensure compliance with IOM policies, donor regulations, audit requirements, and country-specific administrative procedures. Monitor logistics operations and coordinate the management of warehouses, inventory, assets, office facilities, fleet operations, transportation, and distribution activities, including preventive maintenance arrangements and service agreements, to support efficient and compliant operational delivery. Conduct regular monitoring missions and duty travel to implementing COs to provide on-site technical support, review operational compliance, strengthen coordination between programme and support units, assess implementation challenges to ensure alignment with standardised procedures and donor requirements. Prepare and contribute to procurement plans, operational dashboards, statistical reports, management updates, briefing notes, audit responses, and other reporting requirements related to programme implementation and sup