Executive Assistant (PH)

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive leadership team. This role goes beyond traditional administrative support - it's an opportunity to become a strategic partner who drives efficiency, ensures seamless day-to-day operations, and plays a key role in supporting company initiatives. If you thrive in a fast-paced, collaborative environment and have experience in the healthcare/EHR industry, we’d love to meet you. About the role Provide dedicated support to executive leaders, with flexibility to assist other members of the leadership team as needed. Optimize internal workflows by developing, refining, and automating processes in collaboration with cross-functional teams. Manage and coordinate complex calendars, including scheduling meetings, interviews, conferences, and travel arrangements to maximize productivity. Prepare and edit correspondence, reports, and presentation materials for both internal and external stakeholders. Support strategic projects and initiatives; act as a reliable project partner from planning to execution. Maintain accurate records, including project documentation, progress updates, and executive communications. Gather, analyze, and present data to support business decisions, utilizing Excel functions such as filtering, sorting, and vlookup. Take comprehensive meeting minutes and manage timely follow-ups with stakeholders. Minimum Qualifications: 3 to 5+ years of experience as an Executive Assistant or Virtual Assistant supporting C-level executives. Prior experience managing leadership team operations, and collaborating with other leaders and departments. Has experience preparing monthly reports to present to the executive team, and communicating and documenting cross-functional initiatives. Proficient in MS office. Nice to Have: Background in the healthcare industry and familiarity with EHR systems is preferred. Exceptional written and verbal communication skills. Comfortable working independently and taking initiative in a multicultural, international environment. Strong organizational and planning skills with excellent attention to detail. Proficient in time management, with the ability to prioritize tasks effectively. Skilled in taking meeting minutes and following through with stakeholders. Willingness to work EST hours.