Executive Assistant to the CEO

The Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency. Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations. Key Responsibilities Executive Calendar & Time Management Manage and optimize the CEO's calendar Coordinate internal and external meetings Prioritize appointments based on business impact Resolve scheduling conflicts proactively Executive Administrative Support Draft emails, reports, presentations, and business correspondence Prepare documents for meetings and presentations Organize digital files and maintain documentation Manage executive communications Meeting Coordination Prepare meeting agendas Take accurate meeting minutes Track action items and follow through until completion Project Coordination Monitor executive projects and deadlines Coordinate with department heads Follow up on deliverables across teams Ensure initiatives stay on schedule Travel & Logistics Arrange domestic and international travel Coordinate accommodations, transportation, and itineraries Prepare travel documents and schedules Executive Communication Serve as liaison between the CEO and internal teams Coordinate with clients, partners, and vendors professionally Ensure timely communication and follow-ups Confidential Executive Support Handle confidential company information with integrity Maintain discretion in all executive matters Process Improvement & Technology Recommend workflow improvements Help streamline administrative processes Utilize productivity software and AI tools to improve efficiency Research new technologies that can enhance executive productivity Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field. At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role. Excellent written and verbal English communication . Outstanding organizational skills. High attention to detail. Strong problem-solving ability. Experience supporting executives is highly preferred. Proficiency with Microsoft Office and Google Workspace. Preferred (Advantage) Experience supporting C-level executives. Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot. Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.). Background in a technology, digital marketing, startup, or agency environment.